Privacy Policy

The information we collect depends upon how you interact with Vinci.

A. Identifiers and Contact Information

We may collect:

• Name
• Email address
• Telephone or mobile number
• Mailing address
• Project or property address
• Company or organization name
• Other contact information you voluntarily provide

We may obtain this information directly from you or from clients, prospective clients, property owners, authorized representatives, architects, contractors, consultants, or other project participants.

We may use this information to respond to inquiries, communicate about projects, evaluate potential engagements, prepare proposals, provide professional services, maintain business records, and respond to privacy requests.

B. Project and Property Information

Because Vinci provides engineering, design, consulting, and related professional services, we may collect or receive:

• Property addresses and property information
• Architectural plans
• Structural drawings
• Photographs and videos
• Site information
• Existing building information
• Inspection and observation information
• Permit and building department information
• Engineering reports and calculations
• Surveys
• Construction documents
• Project descriptions and specifications
• Information concerning contractors, architects, consultants, owners, and other project participants
• Other documents or information submitted or transmitted to us

Some property and permit information may also be obtained from publicly available governmental records.

We use this information to evaluate projects, prepare proposals, perform professional services, prepare construction documents, assist with permits and approvals, communicate with project participants, and maintain appropriate professional records.

C. Internet, Device, and Website Usage Information

When you visit our website, we or our service providers may automatically collect information such as:

• Internet Protocol (IP) address
• Browser type
• Device type
• Operating system
• Referring website
• Pages viewed
• Date and time of visits
• Approximate location derived from an IP address
• Website interactions
• Cookie or similar identifiers

We may use this information to operate and secure the website, understand website usage, diagnose technical problems, prevent malicious activity, and improve website performance and user experience.

D. Communications

When you communicate with us by email, telephone, text message, website form, or another method, we may collect information contained in those communications, including contact information, project information, questions, correspondence, and attachments.

E. Sensitive Personal Information

Our general website forms are not intended to collect Social Security numbers, financial-account credentials, precise geolocation, health information, biometric information, or similar sensitive personal information.

Please do not submit sensitive personal information through our general website forms unless Vinci specifically requests it for a legitimate business purpose.

We may obtain personal information from:

• You directly;
• Your authorized representatives;
• Clients and prospective clients;
• Property owners;
• Architects, engineers, contractors, consultants, and other project participants;
• Government agencies and publicly available records;
• Building and planning departments;
• Our website and associated technologies;
• Website hosting, analytics, security, communications, and technology providers; and
• Other sources reasonably necessary to provide requested professional services.

We may use personal information to:

• Respond to inquiries;
• Evaluate prospective projects;
• Schedule consultations and site visits;
• Prepare proposals, estimates, and agreements;
• Provide engineering, design, consulting, and related services;
• Communicate with clients and project participants;
• Prepare drawings, calculations, reports, letters, specifications, and other professional documents;
• Assist with permit applications and governmental approvals when authorized;
• Communicate with governmental agencies;
• Manage client and business relationships;
• Maintain project and professional records;
• Operate, secure, maintain, and improve our website;
• Analyze website performance and usage;
• Detect and prevent fraud, misuse, malicious activity, and security incidents;
• Establish, exercise, or defend legal claims;
• Satisfy contractual, professional, insurance, regulatory, and legal obligations; and
• Carry out other purposes disclosed at the time information is collected.

Submitting information, plans, photographs, drawings, or other materials through our website does not, by itself, establish an engineer-client, consultant-client, or other professional relationship with Vinci.

A professional relationship is established only when Vinci expressly accepts an engagement through an executed professional services agreement or other written authorization.

Information provided on our website or during preliminary communications should not be relied upon as project-specific professional engineering advice unless Vinci has expressly agreed to provide such services.

Our website may use cookies and similar technologies to:

• Enable website functionality;
• Maintain security;
• Remember visitor preferences;
• Understand website usage;
• Measure website performance;
• Diagnose technical problems; and
• Improve our website and services.

Cookies may be temporary session cookies or persistent cookies.

You may be able to restrict or delete cookies through your browser settings. Disabling certain cookies may affect website functionality.

We may use third-party providers for website hosting, analytics, security, communications, spam prevention, website forms, scheduling, cloud storage, customer or project management, and other business functions.

These providers may receive information necessary to perform services on our behalf, including IP addresses, browser or device information, website activity, contact information, or information you voluntarily submit.

Third parties may collect information through our website where disclosed in this Privacy Policy or otherwise permitted by applicable law.

The specific technologies used by our website may change as our website and business operations evolve.

Vinci does not sell personal information for monetary consideration.

We also do not knowingly sell personal information belonging to individuals under 16.

If Vinci engages in activities that constitute “selling” or “sharing” personal information under applicable privacy law, including certain disclosures for cross-context behavioral advertising, we will provide notices and opt-out mechanisms required by applicable law.

Where required, we will also recognize qualifying opt-out preference signals, including Global Privacy Control or successor mechanisms, as required by applicable law.

We may disclose personal information when reasonably necessary to:

Service Providers

Providers assisting with website hosting, email, cloud storage, analytics, cybersecurity, spam prevention, information technology, scheduling, communications, project or customer management, accounting, and business administration.

Project Participants

Property owners, architects, engineers, contractors, consultants, designers, testing or inspection agencies, and other authorized project participants when reasonably necessary to perform requested services.

Government Authorities

Building departments, planning departments, public works departments, fire departments, permitting agencies, and other governmental authorities when authorized or reasonably necessary to perform requested services.

Information submitted to governmental authorities may become a public record.

Professional Advisers

Attorneys, accountants, insurers, insurance brokers, and other professional advisers.

Legal and Safety Purposes

We may disclose information when reasonably necessary to comply with applicable law, respond to legal process, protect legal rights or property, investigate fraud or security incidents, protect safety, or establish, exercise, or defend legal claims.

If you provide your mobile telephone number and consent to receive text messages from Vinci, we may send text messages relating to your inquiry, project, appointments, requested services, or other communications you have authorized.

Consent to receive text messages is not a condition of purchasing or obtaining our services. Message frequency may vary. Message and data rates may apply.

You may opt out of receiving text messages at any time by replying STOP. You may reply HELP for assistance or contact us using the information provided below.

Mobile information, including mobile telephone numbers and SMS opt-in consent, will not be sold, rented, or shared with third parties or affiliates for their own marketing or promotional purposes.

We may disclose mobile information to telecommunications providers, messaging platforms, and other service providers assisting us in delivering text messages or operating our communications systems, solely as reasonably necessary to provide those services.

If Vinci becomes involved in a merger, acquisition, restructuring, financing, sale of assets, or similar transaction, information may be disclosed or transferred as part of that transaction, subject to applicable law.

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and for legitimate professional, business, contractual, insurance, regulatory, and legal purposes.

Retention periods may depend upon:

• The nature of the information;
• Our relationship with you;
• Professional engineering recordkeeping considerations;
• Contractual requirements;
• Statutes of limitation or repose;
• Insurance requirements;
• Government or permitting requirements;
• Actual or potential disputes; and
• Applicable law.

Project records may therefore be retained for a substantial period following completion of a project.

When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it in accordance with our record-management practices.

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

No Internet transmission, email system, website, or electronic storage system can be guaranteed to be completely secure. We therefore cannot guarantee absolute security.

California residents may have certain rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (“CCPA”), the California Online Privacy Protection Act (“CalOPPA”), and other applicable California privacy laws.

The applicability of particular CCPA obligations to Vinci depends upon applicable statutory requirements and thresholds.

Where applicable, your rights may include:

Right to Know and Access

You may have the right to request information concerning the personal information we collect, sources of that information, purposes for collecting or using it, categories of recipients, and specific pieces of personal information maintained about you.

Right to Delete

You may have the right to request deletion of certain personal information, subject to legal exceptions.

We may retain information where permitted or required to complete a transaction, perform a contract, provide professional services, maintain professional records, protect against fraud, exercise legal rights, comply with insurance requirements, or satisfy other legal obligations.

Right to Correct

You may have the right to request correction of inaccurate personal information maintained about you.

Right to Opt Out of Sale or Sharing

Where applicable, you may have the right to direct a business not to sell or share personal information.

Vinci does not sell personal information for monetary consideration.

If our practices constitute “sharing” under applicable California law, we will provide required opt-out mechanisms.

Right to Limit Certain Uses of Sensitive Personal Information

Where applicable, California residents may have the right to limit certain uses or disclosures of sensitive personal information.

Vinci does not intend to use sensitive personal information for purposes requiring a right-to-limit mechanism unless otherwise disclosed.

Right to Non-Discrimination

We will not unlawfully discriminate against you for exercising an applicable privacy right.

To submit an applicable privacy request, contact:

info@vinciae.com

Please provide sufficient information for us to understand your request.

We may need to reasonably verify your identity before responding to certain requests. Information collected for verification will be used for that purpose as permitted by applicable law.

Where applicable, we will confirm receipt and respond within the period required by law.

Where permitted by applicable law, you may designate an authorized agent to submit a privacy request on your behalf.

We may request appropriate evidence of authorization and may independently verify your identity where permitted or required by law.

Some browsers and browser extensions transmit privacy preference signals such as Global Privacy Control (“GPC”).

Where applicable law requires us to recognize a valid opt-out preference signal, we will process the signal as required by law.

Traditional browser “Do Not Track” (“DNT”) signals do not currently operate under a single universally accepted standard. Our website therefore may not respond to traditional DNT signals except where required by applicable law.

At or before the point where personal information is collected, Vinci may provide a Notice at Collection describing applicable categories of information collected, purposes of collection and use, whether applicable information is sold or shared, retention information, and additional privacy information.

Where required by applicable law, the Notice at Collection will be made available at or before collection.

Our current Notice at Collection should be made available through a conspicuous link near website forms or other points where personal information is collected.

Our website and professional services are directed toward adults and businesses seeking engineering, design, consulting, or related professional services.

We do not knowingly collect personal information online from children under 13 without legally required parental consent.

We do not knowingly sell or share personal information of individuals under 16 in circumstances requiring affirmative authorization under applicable law.

If you believe a child has improperly provided personal information to us, please contact us.

Residents of certain U.S. states may have privacy rights under applicable state laws.

Where such laws apply to Vinci and to your personal information, we will honor applicable rights as required by law. Depending upon your jurisdiction, these rights may include rights to:

• Access personal information;
• Correct inaccurate information;
• Delete certain information;
• Obtain a portable copy of certain information;
• Opt out of certain sales, targeted advertising, profiling, or other processing; and
• Appeal certain decisions regarding privacy requests.

Appeals

If applicable law provides you with a right to appeal our decision regarding a privacy request, you may submit an appeal by contacting info@vinciae.com with the subject line “Privacy Appeal.”

Please include sufficient information for us to identify your original request and understand the basis for your appeal.

We will review and respond to your appeal within the period required by applicable law.

If your appeal is denied, you may have the right to contact your state attorney general or other applicable privacy regulator to submit a complaint.

Our website may contain links to websites or services operated by third parties.

Vinci does not control and is not responsible for the privacy, security, content, or practices of third-party websites. We encourage you to review their privacy policies before providing personal information.

You may contact us if you believe personal information you previously provided through our website is inaccurate or needs to be updated.

Whether we are able or required to modify particular records may depend upon the nature of the record and applicable professional, contractual, regulatory, or legal recordkeeping requirements.

We may periodically update this Privacy Policy to reflect changes in our business, website, technologies, service providers, privacy practices, or applicable laws.

When we update this Privacy Policy, we will revise the “Last Updated” date above.

We will provide additional notice of material changes when required by applicable law.

Questions, requests, or concerns concerning this Privacy Policy or our privacy practices may be directed to: